Implemented the notes section in QuickBooks to assist all to stay on the same page. The job description on your resume should include specific responsibilities. Responsible for account collections. Crafting an Entry-Level Administrative Assistant resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition. Assisted in the processing of distributor rebates and verified all information was complete and accurate. Their duties include invoicing, assisting with accounting procedures, and handling payments, among other minor accounting tasks. Crafting a Accounting Administrator resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition. Knowledge of several online bank systems (Bank of America, Amegy, Encore, Wells Fargo, Cadence and Union Bank). By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and … PT or FT will be considered. Issuing expense reimbursements and calculating the monthly commissions for attorneys. What are the experience requirements for accounting assistant positions? Come work at Sample Company, one of the leading companies in our field in the Springfield metro area. Companies are always looking for Accounting Assistants. Get a leg up on the competition with our administrative assistant resume sample. Administrative Assistant Job Description for a Resume with Tasks, Duties, and Responsibilities. Analyzing the information from updated pivot tables to create solutions for improving profitability. Accounting administrative resume also features responsibilities like arranging meetings between accounting departments and executive teams, creating business planning presentations for the accounting department and managing office supply inventory and departmental budgets. Strong work ethic with a professional demeanor, and great initiative. Prints checks for payment and organizes appropriate documentation. Administrative duties included correspondence, petty cash maintenance, and purchasing. Use correct grammar. Processed payments, documents and invoices, also pre-audited, verified, and processed employment reimbursements. Filing and addressing the employee complaints in accordance with the company policies. Feel free to revise this job description to meet your specific job duties and job requirements. Interacting with the dispatch on new hire reports, loads received with missing BOLs and COD loads. Responded to the vendor inquiry and follow up regarding invoice discrepancies on costs, credits, and refunds. Identified and corrected payroll errors to ensure employees were paid accurately and timely. An accounting administrative assistant is a person employed by an organization with a job description that involves performing multi-faceted activities that influence decision making, control of operations as well as management planning to accomplish company's financial and administrative objectives. However, the competition for the job might be tight. Recording the drivers advances from clients such as CHR. Apply to Accounting Assistant, Administrative Assistant, Payroll Clerk and more! Skilled in problem solving and maintaining accuracy. An Accounting Administrative Assistant must be reliable and highly organized. Maintained all expense report files and answered all expense report inquires. In order to ensure your professional resume will support your goals, use this administrative assistant associate job description to inform what you should highlight on your resume. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. Summary : Accounting Administrative Assistant with 8 years of experience in the Retail domain is seeking a position in which my customer service, accounting, data entry, clerical and general office skills can by utilized to contribute to greater office efficiency and productivity. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. Accounting Administrative Assistant Job Description Example The job description of most accounting administrative assistants entails assisting management in handling accounting and administrative duties.They perform accounting and communication tasks, as well as organizing office activities daily. This rule of thumb leaving out phrases like job objectives or duties included. Balancing monthly general ledger accounts to accurately record cost and month end accruals. Preparing accounting and journal entries for quarterly and annual reporting. Performed general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing. Helping to extract information from the company database for payroll research projects. We are searching for a motivated Accounting Assistant who is an excellent multitasker with exceptional communication and time management skills. An Accounting Assistant is responsible for helping and providing administrative support to an accountant / team of accountants in a business or company. Accounting Administrative Assistants perrform multi-faceted activities in promotion of a company’s financial and administrative objectives. Receive invoices or bills from vendors, get them sanctioned and arrange for payment. Just be solid to keep it neat and clean, and keeping away overboard with fonts and style. Working directly for an accountant , accounting manager or finance manager (or a small team of them), Accounts Assistants help to maintain the office and keep it running smoothly. The assistant accountant job requires at least a high school diploma as an entry level accounting position. Processed the weekly payroll taxes, managed and updated the business licenses and workers compensation certifications, quarterly and annual IRS and EDD filing and reporting. Legal Administrative Assistant Job Description Example Legal administrative assistants work in law firms where they perform various duties. You’ve got the skills to assist any office staff. Administered premier professional representation as first point of contact when greeted clients. Ensures invoices are properly approved and documented prior to payment in accordance with Management's Grant of Purchasing/Approval Authority. Dispersed incoming mail to correct recipients throughout the office. Image source: Alphalogic.net Image source: Alphalogic.net Job Description and Resume Examples Compared and coded invoices to purchase orders to verify quantities, prices, payment terms and freight charges. Accounting Administrative Assistant provides support to Accounting Managers. Accounting Administrative Assistants provide support to accounting managers in a company. Handled account receivable cash application of check, ACH and wire transactions. In the resume summary, the job seeker highlights qualifications that are critical for targeting an Administrative Assistant job position. Accountant Assistant Resume Examples. Prepared and organized expense reports for executive members. Provided direct support to the accounting and risk control management departments for a Natural Gas wholesaler and several Pipeline companies. 3. This Assistant Accountant sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. So it is better that whenever you are applying for a new job, go through the job description each time. Summary : Courteous, dependable with 12+ years of Accounting/Administrative Assistant experience in the Finance domain, performing a wide range of front desk, clerical and administrative tasks. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels, Supported and assisted in coordination of a STORES accounting centralization project designed to transfer finance accountability for spare parts from each North American Mill to a central location. Looks forward to continuing my career with an organization that will utilize my Supervisory and Administrative skills to benefit mutual growth and success. Accounting Assistant Job Description Template. The accounting administrative assistant performs the role of managing accounting and administrative tasks for management. The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. We're now hiring an experienced Accounting Assistant to join our growing team. Prepared CEO's documents, formal letters, packets, and travel arrangements. Special assignments as requested by management. Researched expense variances against corporate travel policy and resolved issues with field employees and contractors. Since accounting assistant vacancies are usually entry level, there’s a lot of on-the-job training going on. Accounting Assistant Resume. Accounting Administrative Assistant Job Description, Monthly reconciliation of stores inventory to the General Ledger for 29 mill locations; analyzed and compared reports on shipments, billing and surplus for each location to develop consistent practices and reduce the cost of write off discrepancies between actual and recorded data, Identified and corrected system interface discrepancies between Purchasing, STORES and General Ledger, Participated in the yearly physical inventory, Prepared journal entries to appropriate monies received into the correct revenue, expenditure or balance sheet, Collected and analyzed data for the preparation of Interim and End-of-Year budget and financial reports for 2, Prepared monthly Bank Reconciliation and year-end closing of books, Facilitated downloading of raw data from SAP and organizing the information to create reports and charts, Prepared and organized materials for annual audit, Prepared inter-office memos and notices to various departments to provide account balances, salary. File and maintain a record of various supporting documents sent and received by the organization for reconciliation purposes. During that time I have been a … How many bullet points do you include with each job in an accounting administrative assistant resume? Timely and accurately entered data into accounting records. Administrative Assistant Resume Keywords can vary ever so slightly from one job posting to another. The top three keywords represent 41.62% of the total set of top resume … Compiled and sorted documents pertaining to HR and Accounting needs and requirements. Distribute the physical gas invoices to counterparties via email and mail. Accounting Assistant/ Accountant Job Description: The day-to-day job of an Accounting Assistant includes data entry, data processing, keeping records, accounting, book-keeping, tracking and processing transactions etc. The accounting assistant will keep financial records, prepare reports, and update financial information. If you’re hiring an Administrative Assistant, you can offer a detailed job description to ensure you attract the most qualified candidates. Processed all customer invoices and credit/debit memos within the ERP system. Accounting Administrative Assistant Job Seeking Tips. Writing technical reports for 8ks, 10qs and 10ks; filed quarterly and annual reports. Assisted with monthly accounting close and prepared journal entries. Expert in training, an expert in the field of Total Quality Management with 36 credited hours in TQM problem solving and prioritizing problems. This gives you room to include only critical information in your last 10-15 years of work history, without getting into unnecessary detail or repetitive minutiae. Coordinating with the management for corporate meetings, including preparation of agenda and minutes. Prepared various daily, weekly and monthly reports for A/P and A/R forecasting. Page 2 of 3 Qualifications and Experience: Ability to work independently using good judgement, and as a team player. Researched invoices for discrepancies. The accountant assistant must be familiar with accounting procedures and should have experience with accounting software programs (like SAP). Verifies invoice and other payment data and enters into integrated Accounts Payable system (OGSQL/DOVUE). Verified supplier and vendor accounts by reconciling monthly statements and related transactions. Adept at doing financial research using company database software creating helpful spreadsheets and developing reports to be used by management in business planning. Specializes in accounts payable and payroll services. Assistant accountants in fulfilling their work description may also perform administrative tasks, such as taking minutes of meetings, handling phone calls, and responding to emails. Accounting Administrative Assistants perform accounting and administrative tasks for management. A must-have characteristic is being well organized with the ability to meet all deadlines. Assistant Accountant Job … Designed electronic file systems and maintained electronic and paper files. Accounts Assistants offer administrative support to accountants and, besides performing minor accounting tasks, have a variety of clerical duties such as filing documents, bookkeeping, managing mail, taking phone calls and typing. Articulate and friendly with a professional demeanor. Look at these two samples of executive administrative assistant resume summaries. Apply to Administrative Assistant, Accounting Assistant, Payroll Clerk and more! Received and directed telephone calls. Hiring Accounting Assistant job description Post this Accounting Assistant job description job ad to 18+ free job boards with one submission. Their duties include invoicing, assisting with accounting procedures, and handling payments, among other minor accounting tasks. 3. 1,136 Accounting Administrative Assistant jobs available on Indeed.com. Assisted in the implementation of expense reporting and travel systems. Responding to the inquiries from management and outside vendors regarding invoices and/or payments. Processing the loads to record P&L. Reported cash, credit card, declining balance, meal plan and catering accounts receivable for the Ted Constant Convocation Center and ODU Football Stadium. © 2020 Job Hero Limited. Built an open project report that keeps all invoicing up to date and feeds into a cash forecasting excel spreadsheet. An Accounting Assistant’s job roles also include clerical works like maintaining files, responding to emails, preparing invoices, preparing expense reports, managing … We're proud of our 3.5 Glassdoor rating. Managed accounts payable - managed invoice discrepancies and approved payments. Nevertheless— Managing the accounts payable and printing weekly statements to monitor expired insurance and collections. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants. Charged the expenses to accounts and cost centers by analyzing invoice/expense reports, including recording entries. 1. Arranged all new hires testing and maintained updated employee files. Managing the transfer agent and transfer journal of company stocks and bonds. I have a Bachelor Degree in Accounting from Piedmont Virginia Community College and I am preparing for the licensing exam to become a Certified Public Accountant. Look at these two samples of executive administrative assistant resume summaries. Managed demanding reception area proficiently handled extremely high volume switchboard of internal/external telephone inquiries also, domestic and international conference calls. Prepared itemized invoices and recorded amounts due for items purchased and services rendered, Answered email and telephone inquiries regarding rates and procedures, Contacted customers to obtain or relay account information, Kept invoice records and supported documents. This section, however, is not just a list of your previous accounting administrative assistant responsibilities. Employ the following resume tips the next time you look for jobs as an accounting assistant. Maintained the confidentially and security of vendor/customer financial files. Accounting Assistant Resume. Skills : Typing, 10 Key, Languages, Accounting, Administrative Support, Social Networking, Research, Bookkeeping. Analyzed and reported any discrepancies regarding missing documents and customer inquiries. Oversaw all the aspects of general office coordination, interacted with the clients, vendors, and visitors. Job Overview. Skills : 50 WPM, Proficient In 10-key, Excellent Phone, Detail-oriented, Excellent Multi-tasker, MS Windows Proficient. Maintain conference room calendars, meeting schedules, equipment requirements, catering needs, logistics and facility layout. Accounting Administrative Assistants perform accounting and administrative tasks for management. Having an assistant relieves the Accountant of administrative work. Processed a wide variety of travel payments, Tracked hours and dollar amounts charged to each client job to calculate fees for telecommunications services, Liberal Studies Concen Child & Human Development, Manage front desk performing administrative/clerical duties for a 25-staff office. You’ve got the skills to assist any office staff. Congrats – you’re a total office hero. Their responsibilities may including providing support to attorneys by helping with research and organizing meetings with clients. Supported the receptionist as back up process 401(k) contributions. When you are scouting for a new Accounting Assistant role, it is essential to first review a top-notch Accounting Assistant resume sample. They are responsible for collecting financial data and filing it to help in better business planning. Setup new vendors in AP system and maintain vendor files and contact vendors regarding invoice discrepancies and resolve. Your resume will decide whether or not you receive an interview, so it is imperative that it looks as professional as possible. Managed accounts receivable - maintained up to date balance on all accounts including collections. Handled incoming, outgoing facsimile and parcels. Job Title: Assistant Accountant. Possesses an insatiable drive to achieve and exceed goals. Enthusiastic and well-organized Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Skills : Microsoft Office Suite (Word, Excel, Infusionsoft Outlook, And Powerpoint), Organizational Skills, Multi-Tasking, Quickbooks Pro. The chances for promotion are very high. Maintained accounting ledgers by verifying and posting account transactions. Responsible for accounts payable functions including processing invoices for payment accompanied by a corresponding purchase order and invoices approved by department heads by entering into SAP. ACCOUNTING ADMINISTRATOR Job Description . Image source: Alphalogic.net Job Description and Resume Examples Processing for billing, daily bills of ladings from loads transported from Miami FL, to Calf and Texas. Accounting Administrative Assistants provide support to accounting managers in a company. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Administrative Assistant Resume Keywords can vary ever so slightly from one job posting to another. Coordinator for time verification program; analyzed data and distributed weekly discrepancy report. A collection assistant ensures that debtors receive timely reminders and statements in the mail. Interacting with the drivers to process new hire paperwork. Assisting in developing the business planning presentations for the Accounting department management. If you're hard-working and dedicated, Sample Company is a perfect place to get ahead. Excellent organization, communication and relationship-building skills. Read more. Posting journal entries, participating in monthly closing, and reviewing the vendor accounts. Compiled also retained financial records of various daily spreadsheets and month-end reports. Accounting Assistant Job Description Template. Practice some self-care with these tips to assist yourself in writing an administrative assistant job description for a resume. Creating presentations, spreadsheets and P&L report for executive review. 3. SHRM members have exclusive access to more than 1,000 job description templates. Some of the tasks that make up the job description of the individual in this position include accounting and communication duties, and organizing daily office activities. Filed, sorted, code, and processed the accounts payable and accounts receivable transactions. Produced accurate and deadline driven payables invoice coding and data entry for six companies, Created an instructional guide to navigate through the PeopleSoft Accounting System, Managed multiple projects within deadlines constraints for Communication and Media departments, Heavy customer records management including data and systems updates, Processed and reconciled cash receipts, made deposits, and prepared reports, Reconciled daily reports and accounts on a monthly basis using spreadsheets, Checked for accuracy of computations and completeness for reports on a daily, weekly, and monthly basis, Processed and applied payments and batches to proper accounts, Administered online banking functions and checked financial accounts for accuracy, Performed general office duties and administrative tasks, Maintained incentive account and cut checks as needed. The minimum qualification required for this job role is basic bachelors with specialization in accounting. For more information on what it takes to be a Accounting Administrative Assistant, check out our complete Accounting Administrative Assistant Job Description. Performed daily accounting and cash flow spreadsheets to the manager of financial reports for daily borrowing base. Responsible for gathering all accounting reports and efficiently filing them. Crafting a Accounting Administrative Assistant resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is … It’s the one thing the recruiter really cares about and pays the most attention to. Summary : Dedicated, results-oriented Accounting/Administrative Assistant with 8 years of experience in the Telecommunications domain, who excels at prioritizing projects, completing multiple tasks simultaneously and maintaining confidentiality. 1,136 Accounting Administrative Assistant jobs available on Indeed.com. Responsible for counting and making timely deposit of daily cash sales, Arrange travel for employees and family members, as well as other airline employees, Responsible for scheduling, filing of employee records, monitoring email, and reporting to department and station managers, Provided excellent internal customer service, Completely revamped the accountable documents logging system station wide, Implemented new logging system for accountable documents which changed our failing audit to 100% accountability and passing, Organized fundraising and company events for [company name] Community Affairs. A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week. Skills : Access, Energetic, Great Plains, Human Resources, Mas90. They should possess excellent communication skills both verbally and in writing and work equally well independently and in … Government Administrative Assistant 04/2011 to Current NCO Financial Systems, Inc. London, OH. Created a cash forecasting spreadsheet to monitor available funds on a daily basis advising A/P clerk and the President of funds available for payables. Summary : Committed and motivated Accounting Administrative Assistant III with 18 years of experience and with exceptional customer-relation and decision-making skills. Often called upon to evaluate projects using the company management database. Accounting; Accounting Administrative Assistant Job Description; The accounting administrative assistant responsibilities include supervising the accounting, administrative and auditing duties for management and handling the daily tasks and activities. December 19, 2018 | By the Resume Genius Team | Reviewed by Mark Slack, CPRW. Summary : Senior Accounting Administrative Assistant with 9+ years of experience working directly with the President/CEO, Vice President. Analyzes payments and accounts to ensure that duplicate payments are not made and that any amounts owed to the company are applied against payments. Provides payment information to both internal and external customers when requested. Provided accounting assistance to the cash management/accounting department. Scheduled ergonomic and safety awareness meetings to promote a safe work environment. Accounting Assistants work in large companies, Fortune 500 and global conglomerates, but are also found in medium-sized and small businesses. Verified, reviewed, approved, and processed the expense reports for payment. There are plenty of opportunities to land an Entry-Level Administrative Assistant job position, but it won’t just be handed to you. 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